| Fund Sources (revenue) | FY 99 Budget | FY 99 Actual as of September 2000 |
My Comments |
| Beginning Balance | $0.00 | $23,106.32 | Budget omitted carryover, which I show as $23,106.32. Their end-of-year statement shows an initial carryover of $7,080.77. The minutes do not account for the difference, |
| Lodging Tax Revenue | $54,000.00 | $57,777.82 | |
| Other Revenue | $0.00 | $5,305.62 | Listed as "tourism brochure", part state money from co-op marketing project, remainder surmised to be Powell Gardens contribution to joint project They received about $800 less than applied for because they didn't get the brochures distributed before June 30, 2000. |
| Total Available | $54,000.00 | $63,083.44 | $86,189.76 budget if my carryover figures included. |
| Fund Uses (expenses) | |||
| Personnel (wages) | $27,280.00 | $22,285.67 | As of July 2000, reported $15,826 for Director, $4,308 for part time receptionist. No breakdown provided for final figures. |
| Benefits (medical) | $1,500.00 | $1,313.43 | |
| Employer Expense | $3,000.00 | $3,786.92 | FICA, etc. |
| Chamber Programs | $10,800.00 | $13,373.40 | This is the 20% allocated to the Chamber, without any specific legal justification as to how it supports "tourism." |
| Tourism Promotions | $8,000.00 | $3,860.88 | This is undefined in their statements. State law requires that the room tax be used for the promotion of tourism. It seems to be pretty loosely applied here. |
| Tourism Brochure | $2,000.00 | $9,302.00 | Combining "Promotion" & "Brochure" brings actual promotion to $13,162.88 instead of the $10,000 allocated. However, they received $5,300 from the State and Powell Gardens (see "Other Revenue" above). |
| Phones | $100.00 | $319.99 | Originally shown as 'phone lines' for 800 number. |
| Computer Hardware/software | $1,320.00 | $3,705.93 | Reported as of July as $4,534.61. Minutes do not reflect this change. In either case, must have bought a "cadillac" system for this money. |
| Supplies | $0.00 | The $2,625.70 reported as of July in this category disappeared. Wonder what happened to it? Was it originally assumed that this would come out of the 20% for "Chamber Programs"? | |
| Travel Cost | $0.00 | $0.00 | Not reported, although I know the Tourism Director has made some trips. |
| Miscellaneous Costs | $0.00 | The $4,828.66 reported in this category as of July also disappeared. At that time it included: $1198 for utilities (shouldn't this have come out of the 20% off the top that the Chamber gets?) $960 for postage $2668 for "other" - whatever that is. Maybe they reallocated it, but minutes don't reflect such action. |
|
| Total Uses (expenses) | $54,000.00 | $47,432.60 | But you'll notice that the columns above (less the 20% Chamber cut, comes to $45,174.82 - which with the Chamber cut comes to $58,548.22 See below. |
| Fund Balance (they call it "net income") | $0.00 | $9,308.21 | This gets really confusing. On the 'FY 99 Real' column they show an initial carryover of $7,080.77 and calculate a net for the year of $2,227.44 (but see my note above). But it could be $4,535.22 since they show different totals for expenses. I cannot reconcile the intital carryover they show with the number calculated from previous years data. Using carryover data previously calculated, they should have over $25,000 available. I wonder where the money went? Who knows? |