|Fund Sources (revenue)||FY 99 Budget||FY 99 Actual
as of September 2000
|Beginning Balance||$0.00||$23,106.32||Budget omitted carryover, which I show as $23,106.32. Their end-of-year statement shows an initial carryover of $7,080.77. The minutes do not account for the difference,|
|Lodging Tax Revenue||$54,000.00||$57,777.82|
|Other Revenue||$0.00||$5,305.62||Listed as "tourism brochure", part state money from co-op marketing project, remainder surmised to be Powell Gardens contribution to joint project
They received about $800 less than applied for because they didn't get the brochures distributed before June 30, 2000.
|Total Available||$54,000.00||$63,083.44||$86,189.76 budget if my carryover figures included.|
|Fund Uses (expenses)|
|Personnel (wages)||$27,280.00||$22,285.67||As of July 2000, reported $15,826 for Director, $4,308 for part time receptionist. No breakdown provided for final figures.|
|Employer Expense||$3,000.00||$3,786.92||FICA, etc.|
|Chamber Programs||$10,800.00||$13,373.40||This is the 20% allocated to the Chamber, without any specific legal justification as to how it supports "tourism."|
|Tourism Promotions||$8,000.00||$3,860.88||This is undefined in their statements. State law requires that the room tax be used for the promotion of tourism. It seems to be pretty loosely applied here.|
|Tourism Brochure||$2,000.00||$9,302.00||Combining "Promotion" & "Brochure" brings actual promotion to $13,162.88 instead of the $10,000 allocated.
However, they received $5,300 from the State and Powell Gardens (see "Other Revenue" above).
|Phones||$100.00||$319.99||Originally shown as 'phone lines' for 800 number.|
|Computer Hardware/software||$1,320.00||$3,705.93||Reported as of July as $4,534.61. Minutes do not reflect this change. In either case, must have bought a "cadillac" system for this money.|
|Supplies||$0.00||The $2,625.70 reported as of July in this category disappeared. Wonder what happened to it? Was it originally assumed that this would come out of the 20% for "Chamber Programs"?|
|Travel Cost||$0.00||$0.00||Not reported, although I know the Tourism Director has made some trips.|
|Miscellaneous Costs||$0.00||The $4,828.66 reported in this category as of July also disappeared. At that time it included:
$1198 for utilities (shouldn't this have come out of the 20% off the top that the Chamber gets?)
$960 for postage
$2668 for "other" - whatever that is. Maybe they reallocated it, but minutes don't reflect such action.
|Total Uses (expenses)||$54,000.00||$47,432.60||But you'll notice that the columns above (less the 20% Chamber cut, comes to $45,174.82 - which with the Chamber cut comes to $58,548.22 See below.|
|Fund Balance (they call it "net income")||$0.00||$9,308.21||This gets really confusing. On the 'FY 99 Real' column they show an initial carryover of $7,080.77 and calculate a net for the year of $2,227.44 (but see my note above). But it could be $4,535.22 since they show different totals for expenses.
I cannot reconcile the intital carryover they show with the number calculated from previous years data. Using carryover data previously calculated, they should have over $25,000 available.
I wonder where the money went? Who knows?