|Fund Sources (revenue)||FY 00 Budget||FY 00 YTD
as provided me on 7/23/01
|Beginning Balance||$0.00||$9308.21||Amount budgeted omits carryover. Actual does not agree with my calculations, which show it should be around $25,000|
|Lodging Tax Revenue||$56,000.00||$44,934.16||Collections are down a bit this year. Lodging industry as a whole has suffered from the economic slowdown.|
|Other Revenue||$0.00||$556.25||Budget does not include $8,320 from from the Missouri Division of Tourism for an approved co-op marketing project, but expenses include total expense of project.
|Total Income||$56,000.00||$45,490.41||Budget should be $63,810 including co-op funds (see above)|
|Total Available||$73,628.21||$54,798.41||They don't use this important category, which incudes income plus carry-over funds
By my data, with carry-over they should have in excess of $88,000 available!
|Fund Uses (expenses)|
|Chamber Percent||$11,200.00||$9,298.08||This is the 20% allocated to the Chamber, without any specific legal justification as to how it supports "tourism." The total of their monthly rake-offs is $8968.81 with no explanation of the discrepancy.|
|Office Operations||$32,080.00||$20,606.72||Appears to include wages and labor burden. No specific breakdown provided. I expect that below-budget expenditures may be attributable to resignation of prior Tourism Coordinator position.|
|Employee Expenses||$1,300.00||$2,123.51||Believed to be fringe benefits. Although minutes do not reflect reason for above budget amount, it is possible that a lump-sum payment to departing staff was involved.|
|Postage - Office||$200.00||$237.84||If this means they're sending out more info on Warrensburg, this is good.|
|Office Supplies||$400.00||$749.11||A pretty significant overrun. Makes you wonder if they're segregating office supplies used by tourism from those used by the other functions.|
|Advertising||$8,320.00||$13,458.55||The amount budgeted was their half of the co-op marketing project. The actual amount spent on the project was $14,277.80.
There is no way of telling if they did additional advertising or there is an anomaly in the records provided.
|Computer Related||$500.00||$333.07||No description of what this includes|
|Telephone||$350.00||$872.79||Is this cost of additonal lines? Cost of long distance? Is it specific to the tourism function or an allocation of overall expenses?|
|Other Projects||$0.00||$139.74||Interestingly, there are no monthly entries yet there is a total for this category.|
|Building Expense||$1,300.00||$1,499.57||No idea what this is. The amounts vary from month to month. Is this utilities which I saw in a miscellaneous account last year? If so, why isn't it covered by the 20% the Chamber takes off the top.|
|Total Uses (expenses)||$56,000.00||$39,881.16||On the YTD, if you add up the monthly figures, it's $39,880.96 without the Chamber's cut, and $48,867.67 with it. But wait! See below.|
|Fund Balance (they call it "net ordinary income")||$0.00||$6,606.26||Even more mathematical confusion! Using their totals above shows a loss of $3368.83 YTD. Only when you include the (disputable) previous years carryover do they have a calculated net balance of $5,619.38 on the year instead of their reported figure. But they haven't received their co-op marketing money.