| Fund Sources (revenue) | FY 00 Budget | FY 00 YTD as provided me on 7/23/01 |
My Comments |
| Beginning Balance | $0.00 | $9308.21 | Amount budgeted omits carryover. Actual does not agree with my calculations, which show it should be around $25,000 |
| Lodging Tax Revenue | $56,000.00 | $44,934.16 | Collections are down a bit this year. Lodging industry as a whole has suffered from the economic slowdown. |
| Other Revenue | $0.00 | $556.25 | Budget does not include $8,320 from from the Missouri Division of Tourism for an approved co-op marketing project, but expenses include total expense of project. |
| Total Income | $56,000.00 | $45,490.41 | Budget should be $63,810 including co-op funds (see above) |
| Total Available | $73,628.21 | $54,798.41 | They don't use this important category, which incudes income plus carry-over funds By my data, with carry-over they should have in excess of $88,000 available! |
| Fund Uses (expenses) | |||
| Chamber Percent | $11,200.00 | $9,298.08 | This is the 20% allocated to the Chamber, without any specific legal justification as to how it supports "tourism." The total of their monthly rake-offs is $8968.81 with no explanation of the discrepancy. |
| Office Operations | $32,080.00 | $20,606.72 | Appears to include wages and labor burden. No specific breakdown provided. I expect that below-budget expenditures may be attributable to resignation of prior Tourism Coordinator position. |
| Employee Expenses | $1,300.00 | $2,123.51 | Believed to be fringe benefits. Although minutes do not reflect reason for above budget amount, it is possible that a lump-sum payment to departing staff was involved. |
| Postage - Office | $200.00 | $237.84 | If this means they're sending out more info on Warrensburg, this is good. |
| Contracted Printing | $350.00 | $0.00 | |
| Office Supplies | $400.00 | $749.11 | A pretty significant overrun. Makes you wonder if they're segregating office supplies used by tourism from those used by the other functions. |
| Advertising | $8,320.00 | $13,458.55 | The amount budgeted was their half of the co-op marketing project. The actual amount spent on the project was $14,277.80. There is no way of telling if they did additional advertising or there is an anomaly in the records provided. |
| Computer Related | $500.00 | $333.07 | No description of what this includes |
| Telephone | $350.00 | $872.79 | Is this cost of additonal lines? Cost of long distance? Is it specific to the tourism function or an allocation of overall expenses? |
| Other Projects | $0.00 | $139.74 | Interestingly, there are no monthly entries yet there is a total for this category. |
| Building Expense | $1,300.00 | $1,499.57 | No idea what this is. The amounts vary from month to month. Is this utilities which I saw in a miscellaneous account last year? If so, why isn't it covered by the 20% the Chamber takes off the top. |
| Total Uses (expenses) | $56,000.00 | $39,881.16 | On the YTD, if you add up the monthly figures, it's $39,880.96 without the Chamber's cut, and $48,867.67 with it. But wait! See below. |
| Fund Balance (they call it "net ordinary income") | $0.00 | $6,606.26 | Even more mathematical confusion! Using their totals above shows a loss of $3368.83 YTD. Only when you include the (disputable) previous years carryover do they have a calculated net balance of $5,619.38 on the year instead of their reported figure. But they haven't received their co-op marketing money. |